COMMUNITY ASSOCIATIONS

SERVICES OFFERED
 

Scott Management Company has been managing community associations for over 25 years. We offer the following administrative, financial and on-site services:

 

I. ADMINISTRATIVE

  • Assist with enforcement of By-Laws, CC&R's and Rules & Regulations.

  • Prepare and mail notice, agenda, ballots, and proxies for Annual Meeting.

  • Attend Annual Meeting of Association Members (optional).

  • Attend Monthly Board of Directors Meeting (optional).

  • Prepare and mail all correspondence as directed by Board of Directors.

  • Prepare for renewal of insurance policies when due for expiration and assist with all insurance claims.

  • Provide telephone consultation for Board Members and Homeowners Monday through Friday between 9:00 AM and 5:00 PM.

 

II. ACCOUNTING & BOOKKEEPING

  • Arrange for Annual Reserve Study as required under California Statute 1365.

  • Assist Treasurer to prepare Annual Budget

  • Assist Board in establishing an Assessments Collection Policy.

  • Maintain current roster of homeowners and addresses.

  • Prepare and mail out monthly homeowner statements. (Return envelopes provided for convenience.)

  • Deposit all receipts in a timely manner.

  • Send delinquent assessment reminder and lien notices to homeowners.

  • Arrange for lien proceedings with Attorney for delinquent assessments.

  • Maintain and process Accounts Payable in a timely manner.

  • Provide a monthly report to Board of Directors.

  • Arrange for Annual Tax Returns and Annual Review (if necessary).

  • Assist with escrow documentation.

 

III. ON - SITE SERVICE

  • Conduct monthly walk through inspections and report to the Board as necessary.

  • Obtain bids for all required maintenance, repairs and improvements.

  • Supervise routine maintenance such as cleaning, landscape and pool maintenance.

  • Provide 24 hour emergency services.