
COMMUNITY ASSOCIATIONS
SERVICES OFFERED
Scott Management Company has been managing community associations for over 25 years. We offer the following administrative, financial and on-site services:
I. ADMINISTRATIVE
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Assist with enforcement of By-Laws, CC&R's and Rules & Regulations.
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Prepare and mail notice, agenda, ballots, and proxies for Annual Meeting.
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Attend Annual Meeting of Association Members (optional).
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Attend Monthly Board of Directors Meeting (optional).
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Prepare and mail all correspondence as directed by Board of Directors.
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Prepare for renewal of insurance policies when due for expiration and assist with all insurance claims.
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Provide telephone consultation for Board Members and Homeowners Monday through Friday between 9:00 AM and 5:00 PM.
II. ACCOUNTING & BOOKKEEPING
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Arrange for Annual Reserve Study as required under California Statute 1365.
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Assist Treasurer to prepare Annual Budget
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Assist Board in establishing an Assessments Collection Policy.
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Maintain current roster of homeowners and addresses.
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Prepare and mail out monthly homeowner statements. (Return envelopes provided for convenience.)
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Deposit all receipts in a timely manner.
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Send delinquent assessment reminder and lien notices to homeowners.
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Arrange for lien proceedings with Attorney for delinquent assessments.
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Maintain and process Accounts Payable in a timely manner.
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Provide a monthly report to Board of Directors.
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Arrange for Annual Tax Returns and Annual Review (if necessary).
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Assist with escrow documentation.
III. ON - SITE SERVICE
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Conduct monthly walk through inspections and report to the Board as necessary.
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Obtain bids for all required maintenance, repairs and improvements.
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Supervise routine maintenance such as cleaning, landscape and pool maintenance.
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Provide 24 hour emergency services.