COMMUNITY ASSOCIATIONS

SERVICES OFFERED
 

Scott Management Company has been managing community associations for over 25 years. We offer the following administrative, financial and on-site services:

I. ADMINISTRATIVE

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• Assist with enforcement of By-Laws, CC&R's and Rules & Regulations.

• Prepare and mail notice, agenda, ballots, and proxies for Annual Meeting.

• Attend Annual Meeting of Association Members (optional).

• Attend Monthly Board of Directors Meeting (optional).

• Prepare and mail all correspondence as directed by Board of Directors.

• Prepare for renewal of insurance policies when due for expiration and assist with all insurance claims.

• Provide telephone consultation for Board Members and Homeowners Monday through Friday between 9:00 AM and 5:00 PM.

II. ACCOUNTING & BOOKKEEPING

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• Arrange for Annual Reserve Study as required under California Statute 1365.

• Assist Treasurer to prepare Annual Budget

• Assist Board in establishing an Assessments Collection Policy.

• Maintain current roster of homeowners and addresses.

• Prepare and mail out monthly homeowner statements. (Return envelopes provided for convenience.)

• Deposit all receipts in a timely manner.

• Send delinquent assessment reminder and lien notices to homeowners.

• Arrange for lien proceedings with Attorney for delinquent assessments.

• Maintain and process Accounts Payable in a timely manner.

• Provide a monthly report to Board of Directors.

• Arrange for Annual Tax Returns and Annual Review (if necessary).

• Assist with escrow documentation.

III. ON - SITE SERVICE

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• Conduct monthly walk through inspections and report to the Board as necessary.

• Obtain bids for all required maintenance, repairs and improvements.

• Supervise routine maintenance such as cleaning, landscape and pool maintenance.

• Provide 24 hour emergency services.